Terms & Conditions

Workshop Terms and Conditions

The following terms and conditions apply to all companies and or persons or
other entities (“you”) that are attending any workshop (“Workshop”) organised
by GAIA Vessels Ltd (“we” or “us”). Please ensure you have read and understand
the following:

1. Acceptance of terms and conditions

By paying the deposit amount for a particular workshop, you are agreeing to the terms and conditions set out below (“Terms”) and they will be incorporated into the contract between us (“Contract”). You will ensure that your employees, partners, agents, contractors, subcontractors and any other person attending the Workshop on your behalf shall comply with these Terms. The Contract is formed when we send you a booking confirmation.

2. Payment

The fee for attending the Workshop (“Registration Fee”) will be as stated on the
registration form for the relevant Workshop from time to time. Prices are inclusive of VAT except where expressly stated otherwise. Payments for the Registration Fee will be made in two parts – firstly with the deposit payment upon booking, and then with the remainder amount which will be invoiced to you by us. Full payment must be received prior to the date of the Workshop. If payment is not received within 21 days of the workshop, your registration will be cancelled and the payment of any refund will be at our complete discretion. Payments will be made via our merchant account provider (and you consent to us passing your necessary details to the merchant account provider and to them processing necessary information about you) or directly to our bank account, as notified to you. We reserve the right to run price promotions as we think fit.

3. Minimum number of attendees

The Workshop requires a minimum amount of 10 attendees in order to be able to take place. If we are unable to find 10 attendees to take part in the Workshop, we may haveto cancel the Workshop.

4. Refunds

All tickets for the Workshop shall be non-refundable except as set out in paragraphs 5 and 6 below. However, if you are unable to attend the Workshop for any reason you may email us at hello@gaiavessels.com to provide us with the name of a substitute to attend the Workshop on your behalf and on receipt of this email we shall make such substitution and allow the substitute access to the Workshop.

5. Cancellation 

There may be circumstances in which we need to cancel the Workshop. In such
circumstances, we will provide you with a full refund of the amount of the Registration fee that you have paid to us and we will make very effort to provide you with such refund within 60 days of the date of cancellation.

6. Postponement or change to venue

There may be circumstances in which we need to postpone the Workshop or change the venue at which Workshop is to be held and if we do, we shall advise you of this as soon as we possibly can. If the postponement is for more than 6 months after the publicised date of the Workshop or the replacement venue is more than 50 miles away from the publicised venue, you may cancel your ticket by emailing us at hello@gaiavessels.com and we shall provide you with a full refund.

7. Liability and Disclaimer

Our sole liability in relation to any cancellation, postponement or change of venue shall be limited to the price paid by you for such Workshop and we shall not be liable under any circumstances for any consequential losses.

8. Your obligations

If you act in any way which in our opinion is likely to cause any harm or nuisance to any person at the Workshop, you will be required to leave the Workshop and we shall not be liable to refund your Registration Fee or any other payment.
You must comply at all times with the health and safety policy of the venue. You must comply with all requests from us or the venue with regard to health and safety and failure to do so will result in you being asked to leave the workshop (in which case no refund will be provided). You may not bring any equipment or items of a hazardous or dangerous nature to the Workshop.

You shall not cause any damage to any part of the venue (including outside areas, and all inside walls, flooring, fixtures and fittings). You are solely liable for any damagecaused by you, your employees, contractors, sub-contractors and agents to any such area of the venue and shall fully reimburse us in relation to any damage so caused.

You must keep your personal belongings with you at all times and we accept no liability for any damage to, loss of or theft of any of your belongings or other items brought to the Workshop by you.

9. Promotional materials and materials at the Workshop

You agree that we may include your details in any promotional materials relating to the Workshop and/or any materials used at the Workshop. We are not liable for errors or omissions contained in such information.

Unless otherwise stated, the copyright for any such promotional materials and any
materials used at the Workshop belongs to us and may not be reproduced in any
medium without our prior written consent.

You may use such materials for your own business purposes only and may not
reproduce, publish or deal with such materials in any way for any commercial use.
We reserve the right to change the published programme (including the publicised
speakers) or materials as we think fit.

10. Photography and filming

We may wish to photograph or film the Workshop and reserve the right to do so for the purposes of promoting future workshops or otherwise. You consent to us (or any other person attending the Workshop) photographing or filming you and any persons attending the Workshop with you. Hi-res imagery from the Workshop will be shared with you following the event for use in your own online channels.

11. Data protection

We will communicate with you using the contact details provided on the Registration Form for the purposes of the Workshop. You agree that we may send your personal data outside of the European Economic Area (for example to the providers of our CRM system). We shall be entitled to pass on all of your contact details to the workshop contractors.

12. Tickets

We shall not send you tickets for the workshop. We will have your name on the attendee list and if you have paid the Registration Fee you shall be provided with access to the Workshop.

13. Travel, accommodation and refreshments

You shall be responsible for making and paying for your own travel and accommodation arrangements to and from the Workshop. If you are late at the workshop or prevented from attending the Workshop due to travel delays or any other circumstances, we shall not be obliged  o provide you with a refund or to wait to start the Workshop until you arrive. Lunch and light refreshments shall be provided.

14. Disability, medical conditions and dietary requirements

If you have any disability or medical condition that requires us to make special
arrangements for you or any special dietary requirements, please email us
at hello@gaiavessels.com as soon as possible and in any workshop at least 2 weeks prior to the date of the Workshop.

15. Limitations of Liability 

Whilst every reasonable precaution is taken by us to ensure security and safety at the Workshop, we shall not in any way be liable for any loss or damage suffered by you whatsoever in relation to the Workshop, save that nothing in these Terms shall be deemed to limit the liability of any person for death or personal injury caused by negligence.

Nothing in these Terms shall limit or exclude our liability for death or personal injury caused by our negligence, any fraudulent misrepresentation or any other liability for which it is unlawful to exclude or limit liability.

Our total liability for any matter arising out of the Contract shall in all circumstances be limited to the price paid by you for the Workshop and we shall not in any circumstances be liable to you for any consequential loss whatsoever.

16. Governing law

These Terms shall be governed by English Law and your hereby submit to the exclusive jurisdiction of the English Courts.